Frontier Conference Constitution

 

 

ARTICLE  I – NAME

 

     The name of this organization shall be the Frontier Conference Athletic Association.

 

ARTICLE  II – PURPOSE AND PRINCIPLES

 

    The Frontier Conference is constituted under the auspices of CIF—San Diego Section with the       

    express purpose of facilitating, promoting and supporting interscholastic athletic competition

    between its members.  Competition will be conducted in concert with the principles of

    sportsmanship and fair play as dictated by the State CIF and the CIF—San Diego Section, detailed in

    the CIF-SDS Green Book.

    The Frontier Conference joins schools that are of like educational philosophy, and who are of

    relatively similar size.  The schools share a commitment to minimize the loss of academic class time,

    and promote the value of educational based athletics. The Frontier Conference is fundamentally

    based on the following four principles:

          1.  To minimize early dismissals and maximize academic class time;

          2.  To maximize the experience of our students by providing every opportunity possible in our

                sports offering;

          3.  To include schools that have a willingness to make allowances and accommodate, whenever

                possible, scheduling difficulties associated with each school’s philosophical commitments and

                facility limitations.

          4.  To maintain the competitive equity and balance within the conference.

ARTICLE  III – MEMBERSHIP (see also Appendix 1)

    Each member of the Frontier Conference will have a philosophical commitment to the purpose and

    principles of the conference as detailed in Article II.

    Each member will be committed to the growth and wellbeing of the conference and will field as many

    CIF approved sports as possible within the conference (understanding that participation in a

    particular sport remains at the discretion of each individual school) given the school’s participation

    numbers

 

  1. The Conference President will review membership in the Frontier Conference annually. The President will also consider all new applications for the Conference membership and applications for sport specific membership. The President will present his/her recommendations during any full conference meeting.

 

  1. Any Conference member school leaving the Conference must notify the Conference one year in advance or pay a $300 per season fine.

 

 

 

  1. Addition or removal of any conference member will require a two-thirds vote for approval.  This includes the addition of schools for one specific sport.  CIF-SDS retains the right to add a member school to the Frontier Conference without approval at any time.

 

  1. The Frontier Conference is entitled to two (2) representatives (in addition to the Conference President) as voting members of the Coordinating Council who shall be elected at the May meeting.

 

ARTICLE  IV – OFFICERS

 

  1. President:  Duties shall be to preside at all meetings, to call special meetings, and to coordinate the reconciliation of league disputes.  The President serves as a member on all standing and ad hoc committees.  Compensation will be provided for this position.

 

  1. Secretary:  Duties shall be to construct an agenda, 72 hours in advance of all Conference meetings, record the minutes and distribute them in a timely manner to all members of the Conference.

 

  1. Treasurer:  Duties shall be to handle all aspects of a financial nature for the Conference, including the collection of dues, award fees and Conference expenses.

 

  1. Scheduler:  Duties shall be to generate sports schedules and make any and all adjustments deemed necessary throughout the year. Compensation will be provided for this position.

 

ARTICLE V – OFFICE TERMS, ELECTIONS AND VACANCIES

 

  1. The terms of all the Conference Officers will be 1 year.

 

  1. The Officers shall be selected by a majority vote of the Conference at the May meeting for the next school year.

 

  1. In the event that the Conference President cannot complete his/her duties, the Conference shall make an interim appointment until the next regularly held election.

 

  1. In the event that the Conference Secretary, Treasurer, or Scheduler cannot complete his/her duties, the Conference President shall make an interim appointment until the next regularly held election.

 

ARTICLE VI – VOTING

 

  1. Each conference member school shall have one vote to be cast by the principal, Athletic Director or their designee.

 

  1. Unless otherwise addressed in this Constitution, motions will be approved by a majority vote.

 

 

ARTICLE VII – DUES

 

            Dues shall be determined at the June meeting for the following school year.

 

 

ARTICLE VIII – MEETINGS AND QUORUM

 

  1. Regular Meetings will occur once per month except in July. The Conference President will send out the specific meeting dates for the coming year during the preceding summer.

 

  1. Special Meetings shall be called by the President when half or more of the members request or when, in his/her judgment, circumstances require that a meeting be held.

 

  1. A Quorum shall consist of more than half the number of members.

 

  1. All member schools are required to have at least one representative at all Conference meetings.

 

 

ARTICLE IX – AWARDS

 

The Conference authorizes the Conference President to purchase medals and awards as necessary.  The Conference shall underwrite the operational costs of League/Conference meets and tournaments.

 

 

ARTICLE X – AMENDMENTS

 

This constitution may be amended at any time by a vote of two-thirds of the membership.

 

 

Frontier Conference By-Laws

 

 

  1. AUTHORITY

 

The conference will be governed by the articles, bylaws, and policies of the California Interscholastic Federation, the CIF—San Diego Section (as delineated in the CIF-SDS Green Book and Policies and Procedures), and Frontier Conference bylaws and policies as defined in this document.

 

  1. COMMITTEES

 

The conference will establish ad hoc committees as necessary. Each committee will have at least three members. Committee members will serve until their assignments have been discharged. Committees may include but are not limited to:

  1. Nominating – to select candidates for office.

 

  1. Bylaws – to determine and review procedures for the conference.

 

  1. Membership –will evaluate school participation, applications for new and/or seasonal membership, and make recommendations to the conference regarding these matters.  (See Appendix 1)

 

  1. Scholar-Athlete—will be formed to review scholar-athlete applications.  (See Appendix 2)

 

  1. FINANCES

 

Sec. 1        Budget

 

At the May meeting, the treasurer will present a budget for the next school year, to be adopted at this meeting. The calendar year for the budget extends from August 1st to July 31st.

 

Sec. 2        Dues

 

League dues are charged to each member school in an amount large enough to maintain a reasonable balance for Conference operations and reserves.

  1. Dues will be used to pay for the general operating costs of the conference.

  2. Each member school will be invoiced a flat fee per calendar year.

  3. Scheduler fees will be billed as a separate item on the dues invoice.

 

 

Sec. 3        Financial Obligations 

 

The treasurer ensures that all bills incurred for items included in the budget are paid promptly. All other charges must be approved by the Frontier Conference membership before payment.  All tournament Conference Final’s bills & fees must go through the Conference Treasurer.  The treasurer will invoice participating schools for their share in the Tournament Final’s expenses and any shared expenses.

 

Sec. 4        Guest Member Dues

 

Guest members are non-member schools who participate in one or more of the conference sports offerings.  Guest members will be billed a prorated portion of the conference dues at a rate of one third of the total yearly dues per season that they participate in (fall, winter, or spring).

 

  1. LEAGUE CHAMPIONSHIPS AND PLAYOFFS

 

Sec.1         League Champions

 

The team that completes the regular season with the best overall league record is the league champion. If a sport has a league tournament, the league champion will be the winner of the league tournament. 

 

In soccer, the league standings will be determined using the following guidelines: 

3 points will be awarded for a win

1 point will be awarded for a tie

0 points will be awarded for a loss

 

Sec. 2        Playoff Seeding

 

CIF allots an automatic berth in the playoffs for League Champion teams (or at least a play-in game).  The teams that qualify for playoffs are seeded according to their power ranking following regular season play. 

 

In the event of a tie for the league championship, the following policies shall be used for the purpose of determining the designated league champion receiving the automatic bid into the playoffs.

 

Two-way Tie

1.  Head to head record in league play, if still tied

2.  Play-off game

            a. If possible the game will be played at a neutral site.  The teams

    will share the costs of the game.

            b. If a neutral site is not available, the home site will be determined

                 by a coin toss.  The home team will pay the full cost of the game

            c. If a playoff game is not possible, a coin toss will decide the bid.

                       

                        Three-way Tie

  1.  Head to head record in league play, if still tied . . .

  2. The team with the highest power ranking points from league play, if still tied . . .

  3. A coin toss will decide the League Champion Designee.

 

  1. APPROVED SPORTS

 

The Frontier Conference will recognize a sport with a League or Conference Championship when at least four schools commit to a season, honoring an approved schedule generated by the Conference Scheduler.

 

  1. PREPARATION OF SCHEDULES

 

Sec. 1  Commitments for sports’ participation for the next school year will be made by each school at the conclusion of each season.

Sec. 2  The Conference Scheduler shall draw up league schedules by a specified date of the ensuing year and present them at regular meetings for approval.

Sec. 3  After league schedules have been approved by the league, all dates are firm. If a game or meet must be rescheduled, the athletic directors from both schools must agree.  In the event where the two schools cannot agree to a change in the schedule, the conference schedule takes precedence.

Sec. 4  With regards to the start times of contests, deference will be given to the home team given their facility and schedule constraints.

Sec. 5  Junior Varsity games will be scheduled around Varsity games, often on different days, in an effort to facilitate schools that must rent athletic facilities.

Sec. 6  Any and all changes must be made by mutual consent of athletic directors of both schools.

 

  1. CONFERENCE REPRESENTATIVES

 

Conference Representatives, who represent the Frontier Conference for specific sports, will be designated prior to each season by a consensus of the Athletic Directors.  The Conference Representatives responsibilities include:

 

  1. Attend all CIF meetings—including pre- and post-season Advisory Board meetings.

  2. Representatives are responsible to distribute information from the CIF Advisory Board meetings and to gain information to take back to the Advisory Board.  They shall also host a post-season meeting to both discuss and evaluate their league season (schedule, facilities, etc.) and facilitate the All-League selection process.  Athletic Directors will require their coaches to attend these meetings.

  3. The Conference Representatives will ensure that a clear, fair and accepted procedure will be used to determine the All-League teams.  The emphasis will be on recognizing the merits of the athletes over the achievements of the team.

 

 

IX.       AWARDS

 

The Frontier Conference will provide awards (trophies or metals) for league championships. Some individual sports present individual & team awards in their Finals events.  Those awards are based on the results of the Finals. The costs are to be borne by participating schools as part of the general costs of conducting the meet. 

 

The Frontier Conference will also provide championship patches to each school that wins a league championship. The cost of the patches will be shared equally between the Conference and the winning school.  A school may choose to provide their own awards at their own cost.

 

  1. GENERAL RULES

 

            Sec. 1 Protest of Games

 

  1. A protest must be filed in writing by the Athletic Director of the school protesting with the President of the Conference no later than 48 hours after the cause for protest is discovered. Before filing, the Athletic Director of the protesting school, or his/her representative, shall notify the Athletic Director of the opposing school within 24 hours of the action being taken and shall file with said Athletic Director a written statement of the points upon which the protest is based. Failure to make such notification or file such written statements shall nullify the protest.

  2. At the discretion of the Conference President he/she may form and chair a three member protest committee.  Other members of this committee shall include:  the Conference Scheduler and one principal or Athletic Director from a school not involved in the incident (and preferably not in the same league).  Finally one coach of the sport (not involved in the incident) may be invited to offer “expert” advice, but he or she will not be a voting member. The chairman will appoint the latter two (2) individuals.

  3. The Conference President will render the final decision on all protests.

 

Sec. 2 All League Selections

 

  1. In certain sports a contest or performance will determine selection for All-League honors, i.e. cross-country, track and field, tennis and swimming.

  2. When a voting procedure is used to determine All League honors, a Conference Designee at the post season meeting will lead the process. The Conference Designee has the responsibility of sending the final selections to the Conference President, Union Tribune, and the Hall of Champions.

  3. An athlete must have competed in at least 50% of the league contests to be eligible for post-season honors.  This applies to sports that determine All League status through tournaments, finals, or other performance events as well.

  4. Principals and athletic directors will mandate that their coaches attend all meetings involving their sport (i.e. pre and post-season meetings and All-League selection meetings).

 

A.  All-League Selections – Team sports

 

  1. No single, uniform procedure will apply to all sports.  The Conference Designee will ensure that a clear, fair, appropriate and accepted procedure will be used to determine the All-League teams. 

  2. The emphasis will be on recognizing the merits of the individual athletes over the achievement of the team.

  3. The makeup of the team may be proportioned according to position (for example, a setter in volleyball or goalie in soccer, although this is not mandatory)

  4. Coaches may nominate their own players but may vote only for opposing players.

  5. The coaches must respect a coach’s right to withhold his own player from nomination.

  6. Only the final results of the meeting are to be reported.  The deliberations are expected to remain confidential.

  7. The “Player of the Year” must be voted on separately.  That player must be a member of the first team and it may not be a shared title.

  8. The Hall of Champions and CIF determine the size of the team.

 

B.  All-League Selections - Individual Sports

 

  1. An athlete must have participated in at least 50% of the regular season league matches to be eligible for All League honors

  2. Tennis will adopt the selection method of singles semi-finalists (4 players) and doubles finalists (4 players) as determined in the league singles and doubles tournaments plus a consensus vote by league coaches for four at-large selections to constitute the All-League team.  Player of the Year shall be the winner of the singles event.

  3. Track & Field and Swimming will honor athletes who place first in all events at the Conference Finals.  There currently is no Player of the Year in Track & Field.

  4. Cross Country will honor each league’s top ten finishers in the Conference Finals.  The Runner of the Year will be the top finisher for boys and girls.

 

Sec. 3       Conference Sportsmanship Expectations

 

  1. A “Sportsmen’s Agreement” among the coaches should prevail in the conference.  Each team’s coaches will take whatever steps necessary to respect and preserve the dignity of their opponents.  At no time is it acceptable to humiliate the opponent.  This is especially important when the scoring margin is large.

  2. It will be the joint responsibility of the coaches, athletic directors, and administrators to ensure that a concerted effort is made by their athletes and fans to promote sportsmanship in all interscholastic sports events.  Toward that end, it is expected that administration will provide adequate supervision at all events.

  3. It is expected that the cheerleaders and fans remain positive toward both teams in their endeavor to promote school spirit and the spirit of sport.

  4. It is expected at the conclusion of a game, that all players and coaches congratulate the opposing team.

  5. It is expected that the game officials will be accorded respect by the teams, the coaches and fans.  They should leave the games impressed that the team’s priorities are in line, and with high regard for the sportsmanship displayed by the two teams.

  6. The home team (as opposed to the winning team) is expected to report the game scores and information to the Union-Tribune.  Both teams are required to report their scores to CIF Home and MaxPreps.

  7. It is expected that all participants will abide by the CIF’s Ethics-In-Sports policy and the principles of “Pursuing Victory with Honor.”

 

APPENDIX 1

 

League Membership—the membership process is as follows: 

  1. The prospective school shall notify the Conference President that they are interested in membership;

  2. The prospective school will have an administrator attend a regular meeting of the Frontier Conference to discuss their program and their school;

  3. The Conference President may schedule a site visit to assist him/her in making a recommendation to the conference at a subsequent meeting;

  4. The Conference will vote on admitting the new school;

  5. If the school is approved by a two-thirds vote, the Conference will forward the action to CIF-SDS for ratification.

  6. CIF-SDS can require the Frontier Conference to accept a new school as a member.

 

Membership can be full membership (all sports) or partial membership (selected sports).

Membership changes will generally not go into effect until the following school year.

 

Primary factors include, but are not limited to, the following:

           

            New schools                                        Enrollment

            Competitive level                                Location

            Sports offered                                     Facilities

            Academic philosophy

 

APPENDIX 2

 

Currently the High School Sports Association (HSSA) provides a total of four Scholar/Athlete awards annually (two male and two female).  The HSSA allows each conference to present one male and one female nominee.  The Frontier Conference committee will establish a deadline for applications that will allow them to deliberate and make a recommendation at the March meeting.  The committee will present a slate of two males and two females for a conference vote at that meeting.

 

Individual schools must be members of the HSSA for their Scholar/Athletes to be nominated and considered for an award.